(Issued January 30, 2019)
Rotary District 5010
Call for Resolutions
for
Consideration at the District Conference
(May 3 - 5, Anchorage)
Introduction
Each Rotary year, individual clubs in good standing and the Council of Governors have the opportunity to recommend changes to the District 5010 Manual of Procedure thereby ensuring that their contents are current and support the District’s needs.
Resolutions, which present a firm decision to do or not to do something, fulfill three purposes: recognition, amendments to the District 5010 Manual of Procedure, and general purpose District 5010 resolutions, thus:
1. Resolution of Recognition
Yearly, resolutions are submitted recognizing, acknowledging and thanking certain groups and/or individuals for service to Rotary District 5010 during the Rotary year.
The Administration Chair submits these resolutions.
2. Resolution for Amendment
Yearly, clubs or the Council on Governors may submit for consideration Resolutions for Amendment that purport to correct or delete existing District 5010 Manual of Procedure language or add language to existing text.
3. Resolution of General Purpose
Yearly, clubs may submit for consideration Resolutions of General Purpose that inform, persuade, or convey a goal. Such resolutions may result from an RI directive, e.g. nominating an individual to serve on a Rotary committee.
4. Council on Legislation and Resolutions
Annually, clubs or the Council on Governors may submit resolutions for consideration by Rotary International’s Council on Resolutions, while every three years, clubs or the Council on Governors may submit legislation which amends Rotary International’s governance documents at the Council on Legislation.
Examples of 1 to 3 are attached. Specific information will be provided soon about Council on Resolutions submissions by Jane Little (Homer Downtown), District 5010’s Council on Legislation representative.
Resolution Process
Prior to submitting a Resolution for consideration, a club’s board of directors must first submit their resolution in the proper format, signed by both the club president and secretary, after approval by a vote of members at a regular club meeting. The resolution is sent via email by the deadline set out below to the District Governor, with a copy to the Administration Chair.
Once received, the District Governor, in conjunction with the Manual of Procedure Review Committee, will determine whether or not the proposed resolution conflicts with RI’s Constitution, By-Laws or Manual of Procedure, and request the submitter, as necessary, to make changes. If not, the resolution will be sent on to the Administration Chair which will prepare the resolutions for distribution by the District Governor and to the president of each club and all Past District Governors. These resolutions will be voted up or down or amended at the Annual Business Meeting.
Should you any questions please contact Don Poulton at 907-863-2268 or
poulton@mtaonline.net. It is hoped that having questions answered during resolution preparation will be helpful.
Deadline
Emergency Resolutions
Proposed resolutions may be submitted after the deadline and considered during the Annual Business Meeting if two thirds of the club presidents in attendance consider that its consideration is necessary for the District’s needs (District 5010 Manual of Procedure Article XIII.)
Resolution Format
The attached templates set out the information needed and prescribed format for resolutions. If suggesting a modification to the 2018 D5010 Manual of Procedure, underline any language to be added or [bracket] language to be deleted. A General Resolution Format is attached for your use in preparing your resolution(s).
Please submit your resolution(s) in Word. Each resolution will be displayed on a video screen and discussed during the Annual Business Meeting. Any agreed to changes will be so noted in Word’s “track changes” for all to see. They will then be attached to the Annual Business Meeting minutes and included in the Manual of Procedure.
District Manual of Procedure and By Laws
The current Manual of Procedure and Corporate By Laws can be found on the District Home Page under “Documents” and “Quick Links” at D5010 Information and Administration, respectively.
Contact
Questions or comments? Please contact Don Poulton, Administration Chair, at 907-863-2268 (call or text) or
poulton@mtaonline.net.
Attachments
General Resolution Format
Resolutions of Recognition – Example
Resolution of Amendment – Example
Resolution of General Purpose - Example
General Resolution Format
Introductory Comments
Title:
Summary Description:
Purpose/Objective:
Insert a statement of purpose and effect not to exceed 300 words in order for the proposal to be considered. This statement should identify the issue or problem that the proposed resolution seeks to address and explain how the proposal addresses or resolves the problem or issue.
Impact (positive/negative/neutral) including monetary impact:
___________________________________________________________________________________
___________________________________________________________________________________
This resolution shall have an effective date of __________________________
District 5010 Manual of Procedure
A Resolution of Recognition
Or
A Resolution to Amend District 5010 Manual of Procedure
Or
A Resolution of General Purpose
Resolution No. _____________________
Resolution on ______
Whereas…;
Whereas…;
Whereas, this Resolution was adopted at a regular meeting of Rotary Club of _______ or at a meeting of the Council of Governors on _______; and
Now, therefore, be it resolved that…
The Resolution language (if necessary).
NOW THEREFORE, in accordance with Article XIII of Rotary District 5010 Manual of Procedure it is resolved that the RI District 5010 Manual of Procedure be amended as follows:
ARTICLE ___– _______ Section ___ [Text]
Except as set forth in this Resolution/Amendment, the District 5010 Manual of Procedures shall remain in full force and effect.
The Rotary Club of _________/Council on Governors
__________________________ ___________________________
President/Chair Secretary
Adopted during the Annual Business Meeting held during the District Conference in Anchorage, Alaska on May _____, 2019.
Conference Secretary Date
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